Royal Rancho Bookings

Our events typically start at $50,000 for approximately 150 guests, with average spending ranging between $80,000 to $120,000. For more detailed insights, including budget breakdowns, download our Full FAQ Sheet. We also offer options for various budgets, including smaller, all-inclusive packages.

Nuts and bolts are vital elements for event success, covering power, lighting, restrooms, kitchen space, and basic rentals. While some venues include these, additional costs may arise for elements such as logistics. Proper nuts and bolts are crucial for guest comfort and enjoyment, preventing complications during the event.

It's crucial to factor in these elements into your overall venue cost and event package. Costs can vary, often exceeding $10,000, including lighting starting at $10,000, bathroom trailers averaging $1,500, and varying prices for kitchen bolt-outs and tents. Understand what's included in the rental fee to estimate the true cost and avoid unexpected expenses.

For more details, check our full FAQ sheet.

Ensure comprehensive coverage for your event by obtaining general liability insurance. This safeguards both you and the hosting property against potential incidents. On average, coverage costs around $150 per event, offering protection ranging from $1 million to $2 million. Prices may vary based on specific needs and insurance providers. If you have existing insurance, explore adding liability coverage at a potentially lower cost.

Vendors must be insured to shield you from potential liabilities once they're on the property. This safeguards against mistakes or issues that may arise during the event. All estates and ranches require liability insurance for both clients and vendors, ensuring comprehensive protection. Your coordinator handles the gathering of conditional use insurance for all vendors, submitting it at least two weeks before the event. For more details, refer to the full FAQs list.

For property protection, a refundable security deposit of $1,000 is required upon contract signing and along with your initial payment. This deposit covers potential damages, like stains or broken installations. Within 21 days post-event, your deposit will be returned. Any deductions, mainly for substantial expenses, will be detailed in an invoice. For more specifics, consult the full FAQs list.

To ensure safety, shuttle transportation is a must for private events, preventing drinking and driving. Limited parking and the potential for guests to get lost often necessitate organized transportation.

Parking Arrangements:

Venues allocate around five to ten spaces for personal use, mainly for specific needs like elderly guests or those with special requirements.

Guests typically park near designated hubs, often block-booked hotel rooms, for shuttle pickups.

Missed Shuttle Protocol:

If a guest misses the shuttle, they can provide their address to the front desk (in case of a hotel), and the venue will arrange an Uber or ride-share in emergencies.

Alternatively, the shuttle may return to pick up any stragglers.

Emergency Use of Uber/Ride-Share:

Guests should use Uber or ride-share only in emergencies or if they've missed the shuttle.

Not advisable for entire events, especially for larger gatherings to prevent navigation issues in the neighborhood.

Location-Specific Shuttle Restrictions:

Some locations may have shuttle restrictions based on size or weight, affecting routes like beach access or specific crossings.

Tuscan Hills accommodates large shuttles with widened corners and a designated loop.

Vendor Brochure Recommendations:

Refer to the Sierra vendor brochure for recommended transportation companies, ensuring suitability for your venue and event needs.

For more details, check the complete FAQs list.

For private estate or ranch events, hiring a professional wedding coordinator is crucial due to the unique challenges they present. Coordinators manage logistics, oversee vendors, and ensure a smooth event. It's important to note the difference between a coordinator, who focuses on operations, and a designer, who handles aesthetics.

When choosing a coordinator, a full planner/coordinator provides extensive support from the start, managing vendor agreements, rentals, and timelines. Day-of coordinators may not be ideal for private estates, best suited for simpler settings like hotels.

Coordinators deliver key documents, such as timelines, diagrams, vendor details, and insurance, two weeks before the event. Opting for a partial or full-time planner for private estate events is recommended, accommodating different budgets. For more details, refer to the comprehensive FAQs list.

Our preferred vendors are trusted partners we've worked with, known for their reliability and exceptional work. If your vendors aren't on our list, simply share their info with your video manager for approval. Typically, vendors get approved once their conditional use or insurance info is confirmed, ensuring they meet your needs.

For more details, check our full FAQs list.

In case of rain, a designated space may have a tent set up. Additional days for installation may be assessed for extra charges. In Santa Barbara, most months are ideal, with September and October being popular. The less favorable months are during the rain season, typically from December to February. For more details, check our full FAQs list.